BYLAWS

Alliance of Social Workers in Sports Bylaws 

Created November 2016 (Revised and Approved January 2020)

 

Article I. Name and Mission

 

Section 1

The name of this organization shall be the Alliance of Social Workers in Sports (ASWIS).

 

Section 2

 

The mission of the Alliance of Social Workers in Sports is to promote individual and community well-being through partnerships between the profession of social work and the field of athletics. We focus on partnerships in practice, research, and policy, with involvement and awareness in all areas where social work and sports systems intersect.

 

Article II. Membership

 

Section 1

 

Social work professionals (e.g., practitioners, advocates, faculty members) and other mental health practitioners who have a history or passion for working with athletes are invited to be members of this Alliance.  Coaches, athletic trainers, athletic department personnel, athletic medical staff, sport psychologists, clinical counselors, and all other individuals with a passion for the mental health and well-being of athletes are also encouraged to join. Current undergraduate and graduate students hoping to obtain a career working in the development of functioning of athletes are also invited to be members of this Alliance.

 

Section 2

 

Membership is divided into two categories (professional and student memberships). Membership runs January through January. 

 

Professional Membership: Social work professionals and other mental health practitioners who have a history or passion for working with athletes can join as professional members. 

 

Student Membership: Current undergraduate and graduate students hoping to obtain a career in athlete development and functioning can join as student members. Students must show that they are enrolled in an undergraduate or graduate program that provides training in social work, mental health, or other related fields to receive the discounted student membership rate.

           

Section 3

 

All members may vote on all Alliance matters, as put forth by the Executive Committee.  In order to vote on Alliance matters, members must be in good standing with the Alliance.   

 

Section 4

 

Member in good standing is the status assigned to a member of the Alliance when that member has remained current on dues.  Being a member in good standing affirms the member’s commitment to the mission, vision, and values of the Alliance.  It is expected that members in good standing will work collaboratively to strengthen the Alliance and support the strategic plan.  Furthermore, members should not engage in any activities that put the Alliance in financial or structural jeopardy, nor engage in any activities that will bring discredit to the Alliance.   

 

Article III. Dues

 

Section 1

 

Each ASWIS member shall pay annual Alliance dues in an amount that is determined by the Executive Committee. The Executive Committee will keep membership records and notify members when dues need to be paid.  

 

Article IV. Code of Ethics

 

Section 1

 

The members and governance of this Alliance shall abide by the Code of Ethics for the National Association of Social Workers.

 

http://www.socialworkers.org/pubs/code/default.asp

 

Article V. Governance (Executive Team)

 

Section 1

 

The Executive Committee shall consist of no more than eight (8) elected members.  All Executive Committee members shall be current Alliance members in good standing.  If Alliance membership increases the size of the Executive Committee can be revisited to include more members with majority consent of Alliance members.

 

Section 2

 

The term of office for Executive Committee members shall be for two (2) years.  An Executive Committee member may serve two (2) terms in a row before sitting out a term or running for a new position within in the Executive Committee unless serving in the role as President.  Any member serving as President must not run for the Executive Committee for two years (2) after their term as President ended.

 

Section 3

 

The Executive Committee shall develop an annual strategic plan with the input of the ASWIS membership.  The committee oversees budget preparation, financial planning, and oversight of organizational assets.  The committee evaluates and assesses the needs of the ASWIS membership.  The committee also provides support and oversight to all standing committees.  The Executive Committee handles matters brought forth by external organizations to best promote the mission, vision, and values of the ASWIS. 

 

Section 4

 

The Executive Committee shall hold a monthly scheduled meeting or conference call.  The Executive Committee shall also meet face-to-face once per year.  Any member of the Executive Committee may request additional meetings for matters important to the success of the Alliance. 

 

Section 5

 

A simple majority of the Executive Committee membership shall constitute a quorum for decision-making purposes.

 

Section 6

 

Officers of the Executive Committee shall be President, Vice President, Secretary, Treasurer, and Communications Director.  All other Executive Team members will be members at-large (two at-large professional members and one at-large student member). 

 

  1. President – Shall be the Chief Executive Officer of the Alliance and shall preside over all meetings of the Alliance.  The President shall oversee all operations of the Alliance. 

  2. Vice President – In the absence of the President, the Vice President will preside at all meetings of the Alliance.  The Vice President shall assist the President in oversight of all operations of the Alliance and perform special duties assigned by the President. 

  3. Secretary – Shall maintain accurate records of Alliance matters.  This includes preparation and circulation of organization minutes and correspondence.  The Secretary should also perform special duties assigned by the President.   

  4. Treasurer – Shall be the supervising officer to maintain standardized accounting practices.  The Treasurer shall be responsible for collection of membership dues and approving all incoming and outgoing funds of the Alliance.  The Treasurer shall prepare monthly records for audit and for distribution to the Executive Team.  The Treasurer should also perform special duties assigned by the President.

  5. Communications Director – Shall serve as the social network coordinator (e.g., Twitter, Instagram, Facebook, and blog) and act as a historian preserving artifacts from Alliance engagements.  The Communications Director shall develop a monthly newsletter and other promotional materials for the Alliance.  The Communications Director should also perform special duties assigned by the President.

  6. Members at-large – Members at-large will perform duties assigned by the President and assist other officers in the completion of tasks.

 

Section 7

 

An Executive Committee member may be removed from office for failure to fulfill assigned duties or for serious misconduct by a vote of 2/3 of the Executive Committee.

 

Article VI. Nominations and Elections

 

Section 1

 

The Executive Committee shall present, at minimum, a slate of all members eligible for the Executive Committee when vacancies are available.  To be eligible you must be a good standing member of the Alliance.  Vacancies on the Executive Committee will occur in a staggered manner with no more than five Executive Committee positions becoming available at a time.   

 

Section 2

 

The Executive Committee shall be in charge of establishing written election procedures and conducting the elections according to the bylaws and Alliance policy.  Executive Committee members up for re-election shall recuse themselves from matters pertaining to upcoming elections.

 

Section 3

 

The Executive Committee will send out nomination ballots to all Alliance members for consideration.  Members may nominate any professional member or self-nominate if they are a professional member.  Nominations are due within 14 days of being sent by the Executive Committee. 

 

Section 4

 

Upon receiving nominations, the Executive Committee will contact each nominated member to ensure their eligibility and desire to remain on the final ballot.  Individuals wishing to appear on the final ballot must prepare a one-page platform outlining their credentials for the position and desire for holding office.  All members voting in the election will have the ability to view these platforms.

 

Section 5

 

The Executive Committee will send out the final ballot to all Alliance members for vote.  All votes must be returned within 14 days of being sent by the Executive Committee.  The nominee receiving the highest percentage of votes will win the election.  In the event of a tie, a runoff election will take place.

 

Article VII. Committees of the Alliance

 

Section 1

 

The Executive Committee has the authority to create standing and ad hoc committees as needed to carry out the mission and strategic plan of the Alliance.  Current standing committees include: Conference Planning Committee, Research Committee, Committee on Youth and Secondary Athletics, Committee on College Athletics, Committee on Professional Athletics, and Education Committee.

 

Section 2

 

The Conference Planning Committee is responsible for all aspects of the annual Social Work in Sports Symposium.  Tasks might include: creating and overseeing the call for proposals, identifying a host site for the conference, securing keynote and panel speakers, negotiating a block of hotel rooms, creating the conference schedule, arranging catering services, identifying conference sponsors, hosting a pre- or post-conference gathering for ASWIS members, and managing conference registration. 

 

Section 3

 

The Research Committee is responsible for updating the ASWIS research consortium with current happenings in the field of athletics and social work.  The Research Committee should also work to increase the number of collaborative publications between ASWIS members.  This committee is also responsible for seeking and submitting grant proposals on behalf of the ASWIS.  The committee should place strong focus on clinical practice, influencing athletic policy, and promoting the unique strengths of the social work profession.

 

Section 4

 

The Committee on Youth and Secondary Athletics is responsible for developing action steps for how ASWIS can better serve this vulnerable population.  This can include (but is not limited too) outreach opportunities to athletic organizations, development of consultation services, and networking plans.  In particular, the committee should reach out to associations overseeing high school athletics and various travel leagues. 

 

Section 5

 

The Committee on College Athletics is responsible for developing action steps for how the ASWIS can better serve this vulnerable population.  This can include (but is not limited too) outreach opportunities to the NCAA, NAIA, and colleges and universities; development of consultation services; and networking plans. 

 

Section 6

 

The Committee on Professional Athletics is responsible for developing action steps for how the ASWIS can better serve this vulnerable population.  This can include (but is not limited too) outreach opportunities to professional sports organizations (e.g., NBA, NFL, MLB, NHL, MLS, Olympic organizations, etc.); development of consultation services; and networking plans. 

 

Section 7

 

The Education Committee is responsible for overseeing the creation of webinars and training opportunities for the ASWIS membership.  The goal is to offer webinars a minimum of two times per calendar year.  The Education Committee should also develop an annual training institution.  These webinars and the training institution should be eligible for continuing education units (CEUs).  The Education Committee should also review innovative ideas for educating the ASWIS membership about needs of athletes and how social workers can advocate for these needs in a variety of practice, policy, and research settings.

 

Section 8

 

All standing committees report to members of the Executive Committee.  Each Committee Chair is responsible for reporting to the Executive Committee during monthly organizational meetings.  This will include a brief write-up of committee goals and progress towards these goals.  The Committee Chair should also prepare a brief update to share with ASWIS members during the annual Social Work in Sports Symposium.  

 

Section 9

 

Each standing committee should have one Chair elected by the members of the committee.  Chairs shall remain in their appointment for a one (1) year term.  Chairs must be current members of the Alliance and in good standing.  All other standing committee members must also be a current member of the Alliance in good standing.  Standing committee members will serve in their role for a one (1) year term.  There are no term limits associated with committee work.  However, a chair can only serve in that role for a maximum of two (2) consecutive years.     

 

Article VIII. Publications of the Alliance

 

The Alliance retains the rights to all journals, newsletters, handbooks, texts, web pages and other products as officially sponsored by the Alliance.

 

Article IX. Meetings of the Alliance

 

Section 1

 

There shall be at least one (1) meeting each year of the Alliance.  The times and places of the meetings will be set to coincide with the Annual Social Work in Sports Symposium.

 

Section 2

  

All meetings of the Alliance and the Executive Committee will be held under the bylaws of the Alliance and procedures shall be governed by the rules set forth in Robert’s Rules of Parliamentary Procedures, newly revised.

 

Article X. Finance

 

Section 1

 

The fiscal year of the Alliance shall begin on the first day of the first month of the fiscal year as determined by the Executive Committee.

 

Section 2 

 

The Executive Committee shall adopt a budget of revenue and expenditures for each fiscal year.

 

Article XI. Amendments

 

Section 1

 

These bylaws may be amended by a simple majority of the Alliance membership.

 

Section 2

 

Bylaw amendments may be proposed by anyone in the membership.

 

Section 3

 

Proposed amendments will be shared with all members via mail, phone, or electronic means. Each member will have an opportunity to either accept or decline the amendment. The Executive Committee will count the agreements and disagreements within 45 days of the notification to members.

 

Section 4

 

Approved amendments become effective when the Executive Committee, usually at the next meeting, verifies the tallies except when an emergency exists and is so noted in the proposed amendment. Verification of the emergency may be made via mail, phone, or electronic means.

 

Article XII. Disclaimer

 

Section 1

 

Nothing in these bylaws should be construed as in opposition to the Constitution and/or Operating Bylaws of other relevant associations. 

BE IN 
TOUCH
P.O. Box 592664 
San Antonio, TX 78259
Tel: (800)567-1178
Fax: (765)285-1029 
socialworkinsports@gmail.com
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